About Us:

Gahagan & Bryant Associates, Inc. (GBA) is a unique engineering firm that specializes in providing consulting and engineering services for a variety of projects, including port development, navigation channel design, dredged material management, hydrographic surveying, coastal engineering and construction management.  GBA is a family-owned, 90-person marine engineering firm with a history spanning 50+ years and 7 locations across the country, striving to foster a collaborative and supportive work environment where every team member feels valued. 

Job Summary: 

The Accounting Assistant will support the day-to-day operations of the Accounting department. This role involves, but not limited to, handling accounts payable and receivable, supporting month-end (and year-end, as needed) financial close processes, and Data/Project Entry. The ideal candidate is detail-oriented, organized, and capable of working in a dynamic, fast-paced environment.

Key Responsibilities:

• Accounts Payable: Process vendor invoices, verify expenses, and ensure timely payments.
• Accounts Receivable: Support Billing Specialist generate invoices for clients, manage collections, and apply payments.
• Payroll Support: Assist in preparing payroll by verifying employee timesheets and time entry.
• Data Entry: Maintain accurate and up-to-date records of financial transactions in the accounting system.
• Project Entry and Updating: Assist with accurate project entry into Deltek Ajera Accounting system, support Billing Managers and Project Managers as-needed.
• Month-End Close: Assist with month-end financial reporting, including reconciling accounts and preparing reports.
• Expense Reporting: Review and process employee expense reports, ensuring compliance with company policies.
• General Administrative Support: Provide assistance to the Billing Specialist, Strategic Controller and other members of the accounting team, and Project Managers as needed.

Qualifications:

• Education: Associate's degree in Accounting, Finance, or a related field (or equivalent experience).
• Experience: Minimum 1-3 years of experience in an accounting or bookkeeping role, preferably in a small to medium-sized business.
• Technical Skills: Proficiency in accounting software (Deltek Ajera a plus) and Microsoft Office Suite.
• Attention to Detail: Strong organizational skills and high attention to detail are essential.
• Communication: Excellent written and verbal communication skills, with the ability to interact with internal teams and external vendors/clients professionally.
• Team Player: Ability to work well in a team-oriented, family-owned business environment.
• Adaptability: Willingness to take on new tasks and assist with various aspects of the accounting function as needed.

Preferred:

• Experience in the engineering or construction industry.
• Familiarity with project-based accounting and job cost tracking.

Benefits:

• Competitive salary
• Medical Benefits Package
• 401(k) with company contribution
• Paid time off and holidays

Gahagan & Bryant Associates, Inc. is an equal opportunity employer.

Note:

This job description is intended to provide a general overview of the position and its responsibilities. It is not an exhaustive list of all duties, responsibilities, and qualifications required for the job.